IVC Distance Education: Administration

Administration

In This Section...

IVC Distance Ed. Services Applications
IVC Roles and Responsibilities

In the industrial age we went to school, in the communications age the school comes to us.

-- Dr. Andy DiPaolo

IVC Distance Ed. Services Applications

IVC Distance Education Services Application
This online form initiates the request process for:
- NEW IVC Origination rooms with complex equipment
- NEW IVC Receive rooms
- IVC room modifications for existing sites
- IVC room moves
A link to the IVC Process Outline (pdf) is included on the bottom of this form.

Contact your regional Distance Education Specialist if you have questions:
- Charice Black, 435-979-7121
  (CUES, SEDC, SESC and Utah County)
New Site - Circuit Requests / Services Turn-Up Process / Service Change Requests (pdf)
This one sheet Request is used by our Administration, NOC and Field operations group to make changes or get a site ready for IVC.
Network Connection Charges (xls)
The purpose of Utah Education Network (UEN) is to promote higher and public education through the exchange of education programs, courses and information via networking facilities at minimal or no additional cost to these entities. UEN also supports the state and local library systems.

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IVC Policies

IVC Site Policies
- Site Utilization Policy
  The purpose of this policy is to help assure that the Utah Education Network serves the education community with the most effective utilization and distribution of distance education services and resources in support of the educational process. With that intent, the IVC Site Selection Committee recommends the following Interim Utilization Policy. To become an IVC site, a school must follow the established site selection process and demonstrate its need for video conferencing and programming, and its equipment to participate before equipment is installed. Newly installed schools will have the necessary time to establish the utilization patterns outlined during the site selection process.
- Facilitator Policy
  If an adult facilitator is not present for the "test phase" of an event, or if they are absent at any one point during an event, the origination site for a class or meeting will now shut down the interactive component of IVC and the site will lose its ability to communicate with the instructor. While students will still be able to see and hear the instructor, they will not be able to ask questions. This will limit the learning experience offered by this valuable resource and eliminate a vital part of the distance education experience.
- Equipment Use Policy
  Any equipment purchased through the auspices of the Utah Education Network or any equipment that is supported technically by UEN Technical Services is covered by this policy. This might include, but is not limited to, cameras, monitors, videotape recorders/players, fax machines, telephones, computers and computer peripherals used for IVC scheduling and/or switching plus all microphones and cabling required for connecting this equipment. The primary use of equipment purchased as part of a basic or complex IVC package is to support IVC events. Secondary use is defined as occasions when equipment is to be used to support other instructional activity in the room defined as the IVC site. This type of use is acceptable so long as that use does not entail moving or re-configuring the equipment.
- Software and Hardware Upgrade Policy
  Prior to any hardware addition (adding a mixer, laserdisc player, ETC.) or software addition (IE. loading a CD-ROM onto the multi-media machine) to the IVC equipment, the site must receive prior approval from UEN Field Operations Manager following an on-site evaluation coordinated by the designated Distance Education Specialist.
Funding Resources

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IVC Roles and Responsibilities

Facilitators
A Site Facilitator usually works under the direction of a Site Coordinator. Before acting as Facilitator, this individual should complete training supplied by the Utah Education Network and work to understand operation of equipment at the site.
Administrators
Site Administrator responsibilities are to help determine specific Distance Education needs of the school or institution.
Counselors
The Site Counselor will review courses listed in the online UEN Distance Learning Catalog.
Coordinators
The Site Coordinator may be asked to help the Site Administrator make room modifications, acquire telephone service for classroom phone/fax lines, oversee network analysis and modification, etc.
Sample job descriptions
- Facilitators
- TSSC Tier 1 (pdf)