UIMC Tutorial- UEN

Utah Instructional Media Catalog Tutorial

The Utah Instructional Media Consortium catalog (UIMC) database includes listings of educational video tapes that have been purchased for statewide use. Over time, the catalog will contain records of media from many independent consortium members (Alpine, Granite, etc.) as well.

UIMC supports four kinds of users. The general user searches the catalog for available media items. The evaluator uses the forms to rate previewed media items being considered for purchase. The manager maintains the catalog on a district or state level. The Vendor can see reviews for items they provide for evaluation.

Getting to the Catalog

Go to http://www.uen.org/uimc/ for the UIMC Catalog home page.

Getting to the Search Form

Use the [Search Catalog] button.

Search Catalog

The search form provides a way to search the catalog by keywords. Type in a keyword.

Use the [Search] button. Throughout the catalog, use the [Reset] button to 'reset' the contents of the form to its original state.

UIMC Search Results

The search returns a list of media in alphabetical order. The Media Locations indicates where the purchased video is currently being housed.

Home Button

Use the video tape graphic to return to the UIMC Home Page. Or use the Search Form at the bottom of the page to perform another search.

Leave UIMC

Use the UEN link at the bottom of the page to leave the UIMC catalog.

The evaluation forms are not for general use. An evaluator meets these 3 criteria:

The educator has registered with UEN.
A District Catalog Manager has added the educator as an UIMC evaluator.
The educator received a media item with a MEDIA ID and previewed it.

General Evaluation Thoughts

Potential UIMC and district media purchases are determined by teacher previews.
Multiple evaluations are used in this process -- a video receiving a very good evaluation from one evaluator does not guarantee the purchase will be made, and vice versa.
Similarly, price should not determine whether or not a purchase should be considered or rejected, as the UIMC pricing schedule makes most options viable.
Preview videos lost by a district or region are the financial responsibility of that agency.
Prompt attention must be given to all borrowed titles, and every effort made to preview and return these titles to ensure deadlines can be met by all parties.
A classroom or district may be stocked with some titles, but the purchase recommendation should be based on the good of the state rather than individual needs.

Thank you for being part of this important aspect of educating Utah's children.

Getting to Submit Evaluations

Go to http://www.uen.org/uimc/ for the UIMC Catalog home page.

Evaluators use the [Submit Evaluations] button.

Log In

Enter my.uen login.

If the educator is designated as an evaluator, access to the evaluation forms is allowed.

Use the [Submit] button.

Submit an Evaluation

Type in the MEDIA ID number supplied with the media being evaluated.

Use the [Submit] button.

Evaluate Media

Verify that the Media Title matches the title of the item being evaluated. If it doesn't match, use the browser's BACK button to return to the Submit form and retype the MEDIA ID number and resubmit it. For problems, use the e-mail address at the bottom of the form.

Fill in the evaluation form.

Definitions of Evaluation Areas:

Content Accuracy -- The video is current, accurate and appropriate for intended use.
Quality -- The video is free from technical and recording problems.
Student Appeal -- The audience is interested in, is listening to, and is learning from the video.
Supports Curriculum -- Materials teach/demonstrate subject matter related to state curriculum concepts.
Purchase Recommended = YES/NO -- Material meets core, appeals to students, is accurate, and of sufficient quality.
Comments-- Phrases are better than sentences. [Fits core well. Nudity, DO NOT buy. or Students were bored.] These comments are important to the buying-decision process.

Comments SHOULD NOT describe the video content. They SHOULD provide JUSTIFICATION for/against PURCHASE of the title.

Use the [Continue] button to move to page 2 of the form.

Select Core Correlations

This page of the evaluation form requires exact correlation to the core curriculum.

Evaluators designate the media correlation with the state core curriculum standards and objectives. Then, based on the knowledge of the core, evaluators select content keywords to search the curriculum.

Evaluators should first find the courses where the content should be learned, then judge the media for grade-level appropriateness for those courses.

Wait to use the [Submit] button until the appropriate correlations are verified. Verify the correlations by using the search of core courses link.

Search Core

A new, second browser window will open.

Type in a single word that describes the content of the media item being evaluated. (Choose the word based on knowledge of the content of the core curriculum. Nouns or process verbs are appropriate.)

Use the [Search] button.

Search Results

Be patient. The database is being searched. (The results are displayed in the second window.)

The first portion of the results list courses with the search term in the Intended Learning Outcomes (usually science courses) of the course.
The second portion of the results list the search term in the course title, description, or topic of the core courses.
The third portion of the results list the courses with search term in the standards, objectives, or skills.

Read down through the search results. Read the standards and objectives, noticing the grade level of the courses. Make a note of all the courses that match content and appropriateness of the media.

The search can be repeated with a different search term. Use the browser's BACK button to get to the search form.

Close the second (Search Results) window.

Select Core Correlations

With the Search Results window closed, the evaluation form is again visible. Select the courses that are both content and grade appropriate for the item being evaluated.

To select more than one course from the list, use a modifier key while selecting [clicking] the courses from the list. (On the Macintosh, use the Command [Open Apple] key. On a Windows machine, use the [Control] key.)

Now use the [Submit] button. To deselect courses, use the [Reset] button.

Evaluation Completed

The evaluation has been successfully submitted.

If more evaluations need to be submitted, use the [Evaluate Other Media] button.

Leaving UIMC

When the evaluation is finished, use the UIMC Home Page icon or links at the bottom of the page to leave the UIMC catalog evaluation forms.

The manager forms are not for general use. A manager meets these 3 criteria:

The manager has registered with UEN.
A state catalog manager has added the educator as an UIMC district manager.
The manager needs access to the UIMC database for managerial reasons such as printing reports and adding/deleting users.

Getting to UIMC Catalog Management

Go to http://www.uen.org/uimc/ for the UIMC Catalog home page

Use the Manager Log In link.

Logging In

Enter the my.uen login.

Then use the [Submit] button.

Media Tools Menu

The District Manager adds media items to the catalog, views the evaluation results and manages evaluator log-in privileges.

The District Manager has two menus - Media Tools and Report/Users Tools. The Media Tools menu, displayed on the left, is the initial or default menu. The right side initially contains the search form.

Search Catalog

To view media item information, use the Search form. Fill-in or choose as many of the search parameters as needed. For example, to see all the media being evaluated, use the Media Status pop-up menu to select Evaluate.

Then use the [Search] button. To erase selections, use the [Reset] button.

UIMC Search Results

The catalog returns an alphabetized list of media that meet all search criteria. The Media Locations indicates where the purchased video is currently being housed. Two sub-pages are also available - the Media Report and the Media Status pages.

To see the Media Report from the Search Results screen, use the Media Title link to see the details and existing evaluations for that title.

(Use the browser's BACK button to return to the Search form or use the Search link from the menu.)

UIMC Media Report

The Media Report lists the information known about the item.

(Use the browser's BACK button to return to the Search form or use the Search link from the menu.)

Media Status

The current Media Status is shown in the UIMC Search Results screen. The Status options include:

EVALUATE -- media currently being previewed
NOT RECOMMENDED -- media that is not recommended or has been purchased and then discarded
PURCHASED -- currently in the collection
RECOMMENDED -- media which has received good previews but has not yet been purchased

When the "Status" needs to be modified, the manager completes this task using the [Change Status] button.

To see the Media Status from the Search Results screen, use the [Change Status] button.

Select the "Status" from the pop-up menu, then use the [Submit] button to save the status change.

(To keep the current status, use the browser's BACK button to return to the Search Results or use the Search link from the menu.)

Add Media Pre-search

To add a media item to the catalog, use the Add Media link on the menu.

Check the company pop-up list first. If a needed company isn't on the pop-up list, the manager must first use the Add Company link from the menu, then return to do the pre-search for the media item.

After selecting the company, fill in a portion of the title, the copyright year, the media type..

Use the [Search] button.

UIMC Add Media

Records that meet the search criteria are displayed at the top of the page.

If the media already exists in the database, then use the Media Title link to update the existing record.

UIMC Add Media

To add new media, scroll to the bottom of the form and fill in the required fields: title, description, copyright date, core area, location, type, and status. (If a needed company isn't on the pop-up list, the manager must first use the Add Company link from the menu, then return to create the media item.)

Use the [Submit] button. To erase all the choices, use the [Reset] button.

Delete Media

Etiquette dictates that the District Manager delete only those items that were personally created and are not being listed by other locations. To find the Media ID number and see if other sites are using the record, use [Search Media] first.

To delete a media item. use the Delete Media link from the menu. Type in the Media ID number.

A confirmation screen gives the details of the item about to be deleted. Use the [Delete} button to finish the deletion. (A deletion can not be undone.)

If the media isn't the correct one to be deleted, use either the [Cancel] button or the Delete Media link from the left or the browser's [Back] button.

Update Media

To edit an item (that has been previously created by the manager), use Update Media from the menu. Put in the Media ID. (Etiquette dictates that the District Manager edit only those items that were personally created. State Managers may make spelling or grammar corrections.)

Use the [Submit] button.

Edit the information then use the [Submit] button.

Add a Company

To add a company, use Add a Company from the menu. Fill in the needed information.

Use the [Submit] button. To erase the current changes, use the [Reset] button.

Report/User Tools Menu

The default menu is Media Tools. To use the Report/Users Tools, use the menu link. A new set of menu choices will be displayed.

Default Menu (Media Tools)

Optional Menu (Report/Users Tools)

Add a User

Use Add User from the menu. Type in the last name (or the first portion of it) of the person.

Use the [Submit] button.

Search Results

Registered educators with a matching last name will be displayed.

Select the educator to be added.

User Permissions Level

If the educator isn't already in the database of UIMC users, a choice of permission levels are presented. Select the level (usually Evaluator).

Use the [Submit] button. To unselect a choice, use the [Reset] button.

Delete User

To remove a user from the UIMC database, use Delete User from the menu.

Type in the name of the person and [Submit] that search criteria.

Select the user's name from the list. That will remove that user's access to the UIMC catalog application.

Update User

To update a user's permissions level in the UIMC database, use Update User from the menu. Type in the name of the person.

[Submit] the search criteria.

User Update

Select the user's name from the list. If the educator is an UIMC user, the User Update presents a menu of Permissions Level. Select appropriate level.

Use the[Submit] button. (To keep the current permissions level, use the browser's BACK button to return to the Search Results or use an option from the menu.)

Leave UIMC

Use the UEN link at the bottom of the page to leave the UIMC catalog.

Default Menu (Media Tools)	Optional Menu (Report/Users Tools)