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UEN Projects and Initiatives For FY2015
This initiatives list represents projects that will be addressed during fiscal year 2015 (Q1: July - Sept, Q2: Oct - Dec, Q3: Jan - March, Q4: April - June). This does not include ongoing operations or maintenance items.
Network Services Application Services Support Services Operational Services
Network Services

Description Lead % Complete Status Report as of 7/1/2015
1 Continue to design and implement the move of 500 Tellabs circuits (move from Optera to Tellabs) K.Quire The conversion of Geomax circuits from the Optera optical transport to the new Tellabs (now Coriant) optical transport was completed on December 31st, 2014. Circuit moves are 100% complete.

Followup activities will include shutting down and physically removing the old Optera hardware from all UEN PoPs and District Offices around the state. UEN’s Erate and Accounting teams are working with CenturyLink on setting up the new billing structure.

2 EBC Enterprise LAN upgrades K.Quire  
3 Design and build the Canyons SD PoP and redundant circuits to all schools K.Quire  
4 Install 69 new Tellabs nodes
K.Quire We continue to work with CenturyLink to complete these installations. UEN is prepared to install new circuits as they are made available by the provider.
5 Panguitch CO MPLS Conversion K.Quire Eliminated  
6 Complete Virtual Route Forwarding project K.Quire
K.Dutt
 
7 Replace all 3750Gs as they are no longer supported by Cisco
T.Jessup 85% Pending staffing resources to complete these replacements.
8 Design and implement the Level-3 CoLo move. B.Bryson
K.Quire
Eliminated  
9 Complete Daggett County microwave Upgrade J.Egly
D.Sampson
 
10 Support Four Corners Network Development Project.
J.Egly Duplicate of #13  
11 Complete IVC Refresh engineering, design, project planning, and implementation based on UEN 2014/15 replacement funding (TBD) J.Egly 60% IVC Replacement - RUS and STEM - 90% of the equipment procurement is complete and classroom installation is well underway. All STEM IVC rooms in northern Utah are scheduled for completion by the start of school. RUS room installation will continue into the fall.

UEN’s new RUS collaborative video bridging solution is installed and provisioning is underway. Testing and training will be conducted during the summer with the intent of moving it into production this fall.

12 Complete Lake Powell School network upgrades. J.Egly We have included this circuit in the current RFP and believe that we will be able to upgrade the bandwidth to 100 mbps.
13 Support Four Corners Network Development Project.
J.Egly Ongoing As part of E-rate Modernization UEN was invited to participate in an FCC panel discussion in May to discuss how this program can be leveraged to benefit the Four Corners project.

UEN intends to leverage funding opportunities available through E-rate Modernization and bid fiber based services within the Utah portion of the Four Corners regions this year.

14 Continue to identify and evaluate emerging / next gen synchronous video solutions based on UEN and stakeholder requirements J.Egly
D.Maw
Ongoing As part of its RUS project UEN will utilize a next generation collaborative video solution that can connect IVC classrooms and individual learners.

UEN also intends to pilot and utilize Cisco Collaborative Meeting Rooms (CMR) a cloud based solution that can bridge traditional IVC classrooms and individuals via WebEx.

15 Redesign and Bid All Alpine Elementary Schools.
K.Dutt 90% The bid process is 100% complete, however, we are still waiting for funding to Implement.
16 Complete USHE/Snow College/Sevier School District IVC Pilot D.Litster
D.Mahaffey
 
17 Complete two new Snow College IVC classroom installations. D.Litster
D.Mahaffey
 
18 Snow College PoP Redesign and upgrade K.Dutt Completed Sept. 2014
19 South Sanpete Network Redesign and Upgrade ­ K.Dutt Completed Oct. 2014
20 North Sanpete Network Redesign and Upgrade K.Dutt Completed Nov. 2014
21 Upgrade Washington District primary connection to DSC to 10Gig K.Dutt Completed Sept. 2014
22 Alpine District 10 Gig upgrade to DDC K.Dutt Completed Mar. 2015
23 San Juan District ­ Fiber improvements to LaSal Elementary, Monticello HS, and Monticello Elementary K.Dutt Completed Jan. 2015
24 UVU Capitol Reef Field Station ­ Microwave K.Dutt Completed Jan. 2015
25 Continue IT Asset Management Project J.Stewart
B.Peterson
75% Commissioned and completed a techical analysis of the FileMaker Database, received a report with recommendations, determined that this database is technically sound. Continued to refine data and processes around asset management. Weekly meetings to review goals and progress continue. Next step to accommodate TSSC’s asset management needs.
26 Replace one Microwave TX/RX pair as part of an ongoing Statewide Distribution Microwave Backbone infrastructure replacement plan. P.Titus  
27 SANS 20 Critical Control evaluation / risk assessment T.Jessup Completed Jan. 5, 2015
28 10 Gb Washington District ( Hurricane to Washington DDC). K.Dutt 80% Waiting Equipment, Infrastructure Complete
29 Washington District additional capacity K.Dutt 65%  
30 10 Gb backbone Price to San Juan. K.Dutt 85% This will be complete End of July
31 CiB Grant: New Ethernet Radio Install San Juan, Monument Valley, Montezuma Creek, Navajo Mtn. K.Dutt 90%  
32 RUS Grant: 48 IVC Rooms K.Dutt 40% Received equipment, implementation in process
33 STEM: IVC rooms Cache District K.Dutt 80%  
34 San Juan Hub Move/Fiber and Network K.Dutt 65% Hub move scheduled mid July.
35 10Gb UVU to UVW K.Dutt 60%  
36 10Gb Nebo District K.Dutt 80% Waiting equipment
37 10Gb Provo District K.Dutt 80% Waiting equipment
Application Services

Description Lead % Complete Status Report as of 7/1/2015
1 Complete Database Migration to (MS SQL and PostgreSQL) B.Peterson 60% Sybase migration to be completed by August 2015.
2 Move to Downtown Data Center (DDC) B.Peterson 95%
Equipment installed. Services are being migrated. All NOC Tools are live from DDC. Utah Data Alliance (UDA) network egress has been moved to DDC and IDP implemented. Network Engineering working fiber path technology between DDC and EBC.
3 Virtualize Web and Database server environments. B.Peterson 70% 85% of the web servers have moved to the VM environment. 60% of application servers are running as VM Servers. UEN.org still needs to be migrated, but many CGI applications need a complete rewrite to be moved. 70% of the database servers have been virtualized. All that remains is Sybase to PostGreSQL migration. (See Application Services Initiative #1.)
4 Retool Web Hosting Toward Automation B.Peterson Ongoing Very few web and application servers remain in the old architecture. my.uen will need to be upgraded and migrated to VMs.
5 Deploy DNS IPv6 anycast addresses for native IPv6 name resolution throughout the network. B.Peterson 30% Downtown Data Center, the first of four nodes, is complete. Three nodes still need network design and implementation.
6 Update the lesson plan tool K.Branson
35% Delays due to the Sybase retirement project
7 Conduct Identity management pilot (InCommon/Shibboleth) J.Stewart
K.Branson
55% Running a MyUEN portal instance as an SP that is integrated with SEDC's IdP.
8 Complete UEN Web-Service Framework K.Branson 35% Educators API moved to new infrastructure. Lessons API and Materials API (IMA) well underway.
9 Upgrade my.uen portal K.Branson 5% Deferred to 2016. Will start in September 2015.
10 Move off Sybase ASE K.Branson 50% Due for completion on or before August 3, 2015.
11 Rewrite all Perl/CGI applications K.Branson 55% PMT released; Districts/Sites, Lesson Plan, and Rubric underway.
12 Migrate applications to Java 7, Tomcat 7, Ubuntu VMs, and PostresSQL K.Branson 70% Making slow, steady progress.
13 Better build management with Maven and SVN K.Branson 75% Making slow, steady progress.
14 Product maintenance and functional enhancements K.Branson Ongoing MyUEN (Adobe Connect), Contact, IMA, Cactus, and others underway.
15 Develop new Districts tool K. Branson 15% Deferred to 2016. Will resume work in July 2015.
16 Update Rubric Tool K.Branson 70% Will finish in Q1 of the 2015-2016 fiscal year.
17 Framework security upgrades K.Branson 65% Struts 2 security updates; 4 complete, 2 underway
18 Unit Plan tool K.Branson 0% Deferred to 2016
19 Rewrite BIRT Reports K.Branson 0% We will begin rewrite after Sybase migration unless another solution has been adopted.
20 Revise CACTUS Interface to accomodate USOE's changes K.Branson  
21 Develop Spanish versions of Preschool Pioneer and Utah Kids Ready to Read. J.Anderson Q2
Completed 10/2/14 preschool.uen.org/es/
22 Create SciTech Now web site. M.Dumas Q2
Completed 10/3/14 uen.org/scitechnow
23 Develop American Graduate web page. M.Dumas
K.Krier
Launched Dec. 8, 2014
24 Develop mobile versions of hosted web sites. M.Dumas
J.Anderson
75% Q3
Launched updated Heritage Gateways site: http://heritage.uen.org and made Eccles Broadcast Center website mobile friendly
25 Support UTN web site needs. M.Dumas
K.Krier
Q3
Launched redesigned web site.
26 Update UEN-TV “What’s On” to include First Nations Experience (FNX). R. Keele
M. Dumas
Q2
Launched 10/3/14 uen.org/tv/whatson and uen.org/tv/fnx
27 Rewrite internal Newsletter Tool. R. Keele Q1
28 Create iUTAH participants’ Directory Database. R.Keele 90% Q4
Waiting for feedback from iUtah.
29 Update eMedia user interface. K.Garrett
R.Keele
90% Q3
Project development completed. Will apply changes after Equella 6.3 upgrade.
30 Update PHP code for database connections. R.Keele Launched 2/19/2015
31 Enhance student interactives to make them searchable. R.Keele   Deferred
32 Continue coordinating with UEN Public Information on metrics analytics. M.Dumas Q4
33 Help UEN Managers develop data dashboards. K.Krier Nov. 7, 2014 Completed dashboards for Network, Financial, Distance Education, Professional Development, Web Services and Community Relations
34 Use Canvas API to automatically update TICE courses in Equella. R.Keele 95% Waiting for Equella 6.3 upgrade.
35 Post Utah Core Standards into eMedia K.Garrett   Deferred to FY 2016
36 Support the American Graduate initative by producing video vignettes. K.Garrett One minute highlight video complete as well as one certificate highlight video.Three minute comprehensive video is in final stages of production. Videos available at uen.org/americangraduate
37 Produce videos to help explain iUTAH water research to the public. K.Garrett Ongoing GAMUT project video in progress. Scheduled to be complete by Fall 2015.
38 Launch new UEN-TV program “SciTech Now” and produce promotional material. K.Garrett View program information at uen.org/scitechnow
39 Support the Utah Teaching Technology Council (UTTC) and create a centralized content repository. K.Garrett 75% Proof of concept complete. Awaiting vote of UTTC for final direction.
40 Develop a plan to caption all of UEN’s digital media offerings. K.Garrett 75% Committee selected and proposals are in evaluation stage will be complete by end of July 2015.
41 Explore access to eMedia to give all Utah educators the ability to upload and store content within eMedia. K.Garrett Q3
Launched feature at UCET 2015.
42 Research requirements to obtain and air American Indian Channel for UEN-TV L. Hunter Q2
Launched Oct. 3, 2014.
43 Launch new STEM broadcast program K.Garrett View program information at uen.org/scitechnow
44 Manage Application Procurement & Licensing L.Hunter Ongoing Completed Pioneer Library; additional contracts in process.
45 Support Legislature EDTech Initiative R.Timothy Ongoing  
46 Manage American Graduate Grant Program J.Gibbs Produced 8 videos, launched website, participated in 2014 American Graduate Day and evaluation-to-date, convened community partners, began process for selecting mobile app vendor and designing online course.
47 Update Tech Summit Web site for 2015 Conference R.Keele
M.Dumas
Updated graphics / layout, submitted presentation proposals are now saved to a database (rather than emailed), vendors now get a code which allows them to register more employees at a later date, added ability to re-send receipts from the admin page
48 Externalize application configurations K.Branson 40% Lots of progress. Using JNDI so that UA controls hosting environment configurations.
49 JIRA custom plugins for QuickTicket functionality K.Branson 10% Done gathering requirements and working on a custom leaderboard.
50 Create online Outage Notification Interface for UEN's NOC R.Keele Q4
51 Expand the automated posting of daily schedule of IVC Events to UEN.org R.Keele Q4
52 Develop Young Authors' web page K.Krier
M.Dumas
Q4
uen.org/youngauthors
53 Develop a Teacher Toolbox to highlight what UEN.org has to offer Utah educators K.Krier
M.Dumas
Q4
uen.org/pioneerlibraryactivities
54 Gather and post classroom activities that utitlize the various Pioneer Online Library databases K.Krier
M.Dumas
Q4
55 Transfer Utah Middle School Math website to UEN's web server. K.Krier
M.Dumas
Deferred  
Support Services

Description Lead % Complete Status Report as of 6/25/2015
1 Increase number of Professional Development courses offered in local districts Professional Development Staff 30% Q4
2 Increase awareness and use of UEN resources Professional Development Staff Q4
3 Create a 100% online EdTech endorsement J.Brooksby Q3
4 Create train-the-trainer resources for LEA's. Professional Development Staff 0% Q4
5 Create hybrid learning models for all in-person courses. Professional Development Staff Q4
6 Increase efficiency and booking effectiveness with new professional development management system. J.Brooksby Q3
7 Develop two new online Intel Teach courses. T.Stack
R.Bentley
Q3
8 Develop two new in-person courses J.Covili
R.Bentley
Q4
9 Redesign Pioneer Library courses to include new products. D.Sloan Q2
10 Redesign Netsafe Utah online course. R.Bentley Q3
11 Launch First Nations Experience (FNX) on 9.3 L.Cohne
K.Anderson
Q2
Launched 10/2/14
12 Host film screenings with Salt Lake Community College L.Cohne Film screenings held Sept. 17, Oct. 28, Nov. 18, 2014, Feb. 3, March 3, and April 1, 2015.
13 Expand American Indian Film Festival L.Cohne Films held at USU Eastern, SUU and SLCC were expansions to AIFF previously only held at UofU and UVU.
14 Deliver TV program highlights to designated Higher Ed. Depts. L.Cohne Ongoing Education, Ethnic Studies, Veteran Groups, Arts & History Departments sent UEN-TV highlights via email.
15 Expand community partners L.Cohne Ongoing
  • Expanding Head Start partnership to include all staff training and monthly parent workshops.
  • Developing USOE Library Media and Language Arts partnership with Utah Humanities Council, USOE, UEN and others.
  • Additional Salt Lake School District Multicultural Dept. & UEN partnership forging.
  • Completed Salt Lake County Library/UEN partnership for Autism & Technology Story Time & Apps project
  • Collaborated Utah State Libraries, SLC Libraries to present at Utah Youth Library Conference.
  • Completed Utah Kids Ready to Read and UEN Preschool Pioneer Library Spanish web site
16 Support American Graduate promotion R.Finlinson Developed graphics for "Many Pathways to Success" on UEN American Graduate website and videos. Directed production of College to Career materials.
17 Broadcast American Graduate Day 2014 on UEN-TV K.Anderson Q1
Aired Sat. Sept. 27
18 Participate in and conduct research at educational conferences R.Finlinson
S.Cohen
Surveyed educators and leaders at UEA, UCET, UELMA, Tech Summit, SAINTcon, Utah PTA and UAPCS. (See Community Relations dashboards for results.) Participated and presented at Edcamp Utah and C-Forum.
19 Increase participation in social media sites S.Cohen
R.Finlinson
Ongoing Q3
20 Develop and Expand SciFi Friday K.Anderson
J.Gibbs
25% Q3
Identified and acquired new programs; interviews with researchers in process.
21 Conduct and Support UIMC Media purchase L.Hunter Ongoing UIMC programs posted online and evaluations completed.
22 Coordinate Annual reporting R.Finlinson
J.Gibbs
UETN legislative, local content report and other materials were researched, planned and produced through a coordinated effort.
23 Develop coordinated strategic plannning UETN-UTN-UEN R.Finlinson
J.Gibbs
Developed plan, updated research, implemented projects and conducted rubric-based evaluation.
24 Support UETN Legislative Initiatives R.Finlinson
D.Tribble
Coordinated and produced UEN and UTN Funding Requests for FY 2016, UETN overview, UEN brochure and UEN FY 2014 Accomplishments, Issues and Challenges. Directed revisions of UEN and UTN in a Nutshell video. Updated UEN History webpage.
25 Create, update and distribute collateral materials R.Finlinson Researched, developed and produced NetSafeUtah bookmarks and cards, Nine Ideas for the 2014-2015 School Year cards, FNX bookmarks, American Graduate/College to Career and CI Water materials.
26 Support USOE online endorsement and Core training programs T.Stack 90%  
27 Support EdReady Project J.Brooksby
K.Garrett
90% Produced EdReady promotional materials and launched EdReady webpage.
Operational Services

Description Lead % Complete Status Report as of 6/8/2015
1 Create UEN branded Graphics Package for UEN-TV R. Finlinson
K. Garrett
Deferred Priority was given to other communication initiatives.
2 Merge UTN and UTN operations. L.Hunter
D.LaMarche
Ongoing Office relocations, HR, and governance tasks complete. Ongoing progress with finances, strategic planning, projects and services.
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