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UEN Professional Development Policies and Procedures
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1. Registration

A. Eligibility
B. Process
C. Confirm Or Cancel
D. Waiting Lists
E. Failure To RSVP And "No Shows"
F. Minimum Number of Participants

2. Attendance and Participation

A. In-Person
B. Online

3. Credit And License Points

A. Overview
B. Certificates
C. Utah State Office Of Education (USOE) Credit
D. Southern Utah University (SUU) Credit
E. Failure To Complete Assignment

4. Record Keeping

A. Participant Responsibility

5. Parking

6. Presentation, Workshop and Course Requests

 

  1. Registration

    1. Eligibility
    2. UEN Professional Development classes are designed for educators. All classes include instruction on effective teaching and learning strategies. Participants are expected to have some background in teaching and learning and some classes require the development of education-related projects.

      In order to participate in in-person or online classes, participants must provide a Utah mailing address on their credit request form. All certificates and credit materials will be mailed to the Utah address. UEN honors the Military Spouse Residency Relief Act (Public Law 111-97). If this applies to your specific circumstances please email training@uen.org.

      In order to register for online or in-person courses, a my.uen account login and password are required. A valid and currently used email address must be included.

    3. Process
    4. View the class catalog online at: www.uen.org/development. Most classes are repeated several times a year. New schedules are posted on August 1 (Sept – Dec), December 1 (Jan – May) and April 1 (June-Aug) each year.

      After selecting class(es) of interest, and clicking the section you wish to add to your list, complete the registration process by using your my.uen account login and password and confirming your contact information.

      Immediately upon completion of the registration process, participants should receive an email message confirming their registration.

    5. Confirm Or Cancel
    6. Once registered, participants will receive an email reminder 2 weeks prior to class asking them to Confirm or Cancel their attendance. Due to popularity and long waiting lists, it is critical that participants accurately confirm or cancel prior to class. This may be done either directly through the RSVP email message, or participants may login to their my.uen account Personal page.

      In the My UEN Courses page, they may review their course history and manage their registrations including cancelling a class at any time, or confirming a class any time within two weeks before the first day of class.

    7. Waiting Lists
    8. When scheduled classes reach their capacity, people may register themselves on the waiting list. As others drop from the class, waiting list participants are notified in the order their registration was received.

      When promoted from the waiting list to registered status, participants must still confirm or cancel their attendance.

    9. Failure To RSVP And "No Shows"
    10. One week prior to the first day of class, if a participant has not confirmed or canceled their attendance, their status in our system remains “registered”. IF a class has a waiting list, UEN staff will cancel and drop non-responding participants from the class list to enable more from the waiting list to attend.

      Therefore, it is very important for all those registered to confirm or cancel their participation at least one week prior to class. Calling or emailing the UEN Professional Development administrative assistant is an acceptable way to confirm or cancel as long as you receive a call or email indicating that we updated your status.

      In the event that a confirmed participant fails to attend class, that person’s status in our system is set to No Show. If a participant has more than three No Shows in their registration history, we reserve the right to cancel their participation (drop them from the roster) in favor of someone from the waiting list. If it is necessary for us to take this step, the participant will be informed via email that their registration has been canceled.

    11. Minimum Number of Participants
    12. UEN reserves the right to cancel a scheduled course if the number of confirmed participants is less than five one week prior to the beginning of course. Participants will be notified via email if a course is cancelled.

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  2. Attendance and Participation
  3. Participants must attend all 15 hours of in-person classes and complete all coursework in online courses in order to receive points or credit. No points or credit will be given for partial attendance/participation.

    1. In-Person Class Attendance:
    2. A participant may miss up to two hours of an in-person class without jeopardizing their credit; however, because UEN makes every effort to use instructional time effectively, participants must consult with the instructor regarding any missed time (preferably in advance) and make up work that may be required. Instructors have discretion to recommend a participant drop the class if his/her absence of two hours or less would be disruptive to the rest of the class or to the participant’s ability to understand and practice the material.

    3. Online Class Participation:
    4. Registration Limitation
      Due to the rigorous nature of our online courses and the scheduled model we follow, we limit participation to no more than 3 credits of online courses per person at the same time. It is important to limit an individual’s participation not only to maximize his/her success, but also to allow the opportunity for as many others to participate as possible.

      Weekly participation
      All UEN-created online courses follow a “scheduled asynchronous” model. This means that there are scheduled weekly deadlines, but within the week participants may choose the best time(s) to complete the work.

      Participants should expect to commit the following amount of time to each course. A participant’s prior experience may affect the amount of time required to complete the coursework each week:

      • 1 credit = 3 - 4 hours per week

      For online courses, a “week” begins Thursday morning, and ends at 11:59 pm the following Wednesday. Therefore, all assignments are due by 11:59 pm Wednesday of that week. Most courses require logging in two times during the week – once early to post in the discussion board, and a second time later in the week to reply.

      Discussion is an important aspect of all UEN’s online courses. You must post at least one original message and two meaningful replies each week.

      Make-up Work
      Online class participants are allowed to make up one week of work as long as the make-up work is completed within the 7 day "grace period" after the due date.

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  4. Credit And License Points

    1. Overview
    2. Participants may choose between three types of credit. These include a Certificate, USOE Credit or SUU Credit. One credit is based on 15 contact hours. This includes time spent with an instructor (in person or through synchronous/asynchronous technology), learning team, online text-based forum, lecture captured content, videobased instruction, computer-based instruction or simulations. Time not considered contact hours includes homework outside of class: reading, writing, non-group projects, and so forth. Courses may require additional time beyond the 15 contact hours to complete homework assignments. The amount of time to complete homework will vary depending on a participant’s prior experience with a given technology.

      UEN Professional Development provides certificates and credit opportunities as documentation of course completion. It is up to participants to verify that their particular district or the state office will recognize the credit for lane change or relicensing.

      The Utah State Office of Education determines how many relicensing points a USOE or University credit is worth. Please visit the USOE Professional Development website for more details.

      • UEN Course Certificate = 15 re-licensure points
      • 1 USOE credit = 15 re-licensure points
      • 1 SUU credit = 18 re-licensure points

      All participants are required to complete an online Credit Request Form at the end of the course in order to obtain credit. Failure to complete the Credit Request Form within 30 days may result in a forfeiture of credit.

    3. Point Certificates
    4. Point certificates represent the number of contact hours. UEN in-person and online courses are designed for 15 contact hours. In most cases the certificate is provided to participants at the end of in-person classes. For online classes and some in-person classes, certificates may be emailed.

    5. Utah State Office of Education (USOE) Credit
      • No charge for processing through UEN.
      • 1 credit awarded for 15 contact hours plus completion of a substantive final assessment in the form of an assignment, project or lesson plan.
      • Recorded in USOE OnTrack management system.

      Participants submit their assignment and complete the online credit request form. Upon receipt, the instructor reviews the assignment and may approve the credit. The course credit is recorded in the USOE OnTrack management system.

    6. Southern Utah University (SUU) Credit
      • Requires $21 per credit recording fee from student to SUU.
      • 1 credit awarded for 15 contact hours plus completion of a substantive final assessment in the form of an assignment, project or lesson plan.
      • Credit appears on SUU transcript.
      • All classes from UEN are 5000 level credit.

      Participants submit their assignment and complete the online credit request form. Upon receipt, the instructor reviews the assignment and may approve the credit. UEN Professional Development then prepares an SUU credit form and emails it to the email address provided. Upon receipt of the form, participants should add their payment, complete the form and send the materials to SUU within 30 days. SUU records participant's credit in a university transcript.

    7. Failure to Complete Assignment
    8. All in-person classes require an outside-of-class assignment be completed in order to earn either USOE or SUU credit.

      • Assignments must be submitted within 30 days of the last day of class.
      • In extenuating circumstances such as documented illness or injury, instructors may agree to accept work after 30 days. Arrangements must be made in advance for the late work to be accepted. Assignments are never accepted more than 90 days after the last day of class.
      • 30 days after the last day of class, instructors review credit request forms for which no assignments have been received. At that time, UEN staff will mail relicensing point certificates to those who requested credit but failed to complete the assignments.

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  5. Record Keeping
  6. UEN Professional Development maintains records of class attendance and credit/certificate requests for two years. Participants may access information about the status of credit requests by contacting the department’s administrative assistant.

    1. Participant Responsibility
    2. It is the responsibility of each participant to verify that credit appears appropriately in the USOE OnTrack system OR in their Southern Utah University transcript. Any issues must be reported to UEN Professional Development staff immediately for timely resolution. UEN staff are not able to process paperwork more than a year after the last day of class, nor are we able to “change” credit from one type to another once it has been processed.

      Participants may view their UEN course status and credit history by logging in to their my.uen personal page, and clicking the link for My UEN Courses. Questions regarding information in this tool may be directed to the UEN Professional Development administrative assistant.

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  7. Parking
  8. UEN pays the University of Utah for parking permits and provides, as needed, up to one permit per person per day of class at no charge.

    1. Pick up Permits First Day of Class
    2. Due to the cost of permits, UEN Professional Development does not distribute permits in advance.

    3. Parking Violations
    4. UEN is not able to pay for parking tickets, to appeal them or otherwise resolve parking issues. Participants may appeal tickets through the University’s Commuter Services department directly.

    5. Parking Procedures
    6. Participants should allow adequate time to deal with parking prior to class. They should come into the office to pick up permits and will be provided with permits for both days of class at that time.

      Free “loading zone” meters are available just outside the South door to the building for those who wish to park there while picking up permits.

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  9. Presentation, Workshop and Course Requests
  10. Due to a variety of needs and situations and variation among districts in the state, UEN Professional Development management maintains flexibility with regard to professional development requests.

    Guidelines for Requested Classes Include:

    • A minimum of 10 educators in attendance in order to make the best use of time and travel resources. For small schools and rural areas, we may be able to accommodate a smaller group.
    • Our primary mission is to serve Utah teachers – classes for educators are always our top priority. We may make exceptions for state agencies, district support staff and others closely related to our primary audience based on availability.
    • Scheduling of sessions is generally on a first come, first served basis, but we reserve the right to limit sessions provided for one entity to allow for a more equitable distribution of our services and to be sure that we are serving as many educators as we can with our limited resources.

To review a list of presentation topics and submit a presentation request form, visit our Request a Presentation web page.

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