Zoom helps businesses and organizations bring their teams together in a frictionless environment to get more done. Their easy, reliable cloud platform for video, voice, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems.

UEN Zoom Update: How to Host an Event
Learn two different ways to host Zoom meetings with Kim Davis from UEN's Distance Support department. She breaks down what situations each type of meeting is best used for!

How to Participate

School/District Participation

Onboarding begins with a signed Participation Agreement. Participating charter schools or districts should complete the Agreement Request Form listing the person authorized to sign an agreement on behalf of the district or charter school. A Participation Agreement will then be sent for electronic signatures.

Agreement Request Form

Educator Participation

Please contact your District/Charter IT Director to request an account.

Webinar License

UETN now has webinar licenses available for participating schools/districts to use by request. Webinars are perfect for events where the main goal is to disseminate information to a large number of people but does not require two-way audio/video between presenters and participants. Chat and Q&A features are still available.

Webinar licenses will be assigned to the host of the event for approximately one week to allow for set up, testing, and execution of the event. If additional time is needed, please list the requested dates in the “Additional Information” field. A member of our team will reach out to confirm your webinar reservation.

To request a Webinar License for an event, please complete the form below. 

Webinar License Request Form

Questions? Please contact logistics@uen.org.

Zoom Events License

UETN now has a Zoom Event license available! Zoom Events is a fully featured platform to create and support multi-day, multi-session virtual conferences that can host up to 1000 participants. This is a free service provided by UETN and includes full UETN technical support. This service is available to participating schools/districts to use by request.

The Zoom Events platform includes:

  • Ticketing & Registration
  • Multiple Concurrent Sessions
  • Speaker Profiles
  • Vendor Sponsors
  • Full Vendor Expo Space
  • And so much more…

To request an Events License, please complete the form below. A member of our team will contact you shortly to confirm your request.

Events License Request Form

Questions? Please contact events@uetn.org.


Zoom has been purchased through CARES Act Funding to increase accessibility for distance learning programs. It includes five years of licensing and maintenance for educators and administrators of K-12 institutions whose school or district has completed and returned a Participation Agreement with UETN.


Product Information

UETN Zoom Licenses Include:
  • Unlimited 1-1 Meetings
  • Meetings with no time limit
  • Meetings up to 300 participants
  • Telephone Dial-In
  • High Quality Video, up to 720 p
  • Screen Sharing
  • Breakout Rooms
  • HD Video & Voice
  • Virtual Backgrounds
  • Personal Meeting ID
  • Private & Group Chat
  • Host Controls
  • Co-Annotation on Screen Share
  • Remote Keyboard & Mouse Control
  • Whiteboarding
  • Multi-Share
  • TLS Encryption
  • AES-256 Encryption for real-time content
  • Waiting Room
  • Assign Meeting Scheduler
  • Cloud and Local Recording
  • Cloud Recording Transcripts
  • Live Streaming
  • Integration with Interactive Video Conferencing Classrooms
UETN Zoom License does NOT include:
  • Webinar Services Meeting with over 100 participants
  • Zoom Phone Services


Best Practices to Keep Your Event Secure

  • Enable Waiting Rooms and carefully screen all participants before allowing them to join.
  • Set a passcode for your meeting
  • Lock your event once all expected participants have joined
  • Disable “Private Chat” between participants
  • Disable “Share Screen”
  • Disable “Rename Themselves”
  • Mute all participants when appropriate
  • Turn off annotation
  • Know how to remove a participant


Securing Your Meetings    


Training & Resources

Live UETN Training By Appointment

Quick overview of the Web Interface, Zoom Client, and Zoom Meetings w/ Q&A. For more information contact our Logistics Team. 

Email Logistics Team   

UEN Zoom Update

Recorded training by UETN’s Zoom Customer Success Rep. This training covers account settings, scheduling, security guidelines, and how to host a Zoom meeting.

UEN Zoom Update Playlist   

What is Zoom?

Using Zoom Basics